01Use one capacity basis
Confirm every proposal uses the same dated load inventory, future-project sequence, calculation and service evidence. Require each proposer to identify a different method or assumption before totals are compared so unlike capacity bases do not disappear inside price or schedule.
02Separate option components
Identify distribution-panel, main equipment, service conductors, meter, load-management, EV distribution, suite or building work and alternatives. State which components are customer, strata or BC Hydro scope and which remain subject to investigation.
03Record exact equipment
List manufacturer, model, rating, compatible breakers or controls, listed accessories, commissioned settings and substitution rules. Tie each item to the accepted calculation and use case rather than accepting a generic panel, charger or management allowance.
04Assign authority and utility scope
Compare Surrey applications, fees, permit holder, load-calculation submission, inspections, BC Hydro request, customer prerequisites, outage and schedule dependencies. Keep conditional utility work separate from fixed contractor scope until the utility response is documented.
05Normalize access and restoration
Include electrical-room or strata access, cable routes, trenching, penetrations, fire stopping, siding or drywall patching, paint, labels and cleanup. Define who verifies restoration and whether an allowance covers all affected surfaces or only the electrical opening.
06Define changes and closeout
Require photographs or qualified findings for unknown conditions, written change authorization, permit and inspection evidence, final calculation, panel schedule, management settings, charger commissioning, utility records, labels, manuals and warranties. Name the document that closes each requirement.
07Issue one electrification brief
Provide the same service evidence, load calculation, project queue, EV route and building context to every proposer. Require deviations to be written so price differences can be traced to equipment or scope instead of hidden assumptions.
- Freeze revision numbers
- Separate alternates
- Reconcile calculation inputs
08Compare exact installed systems
List panel, breakers, service equipment, management controls, charger interfaces, conductors, meter components, labels and settings. Add trenching, penetrations, fire stopping, patching and strata logistics with named responsibility.
- Capture manufacturer and model
- Review substitutions before purchase
- Price finish restoration
09Normalize approvals and records
Compare Surrey permit and inspection, BC Hydro, contractor-verification and strata tasks, fees and dependencies, then define notice and pricing for changes. Require final calculations, labels, tests, settings, inspection and utility evidence, manuals and warranties.
- Name each process owner
- Record outage assumptions
- Complete the owner file
10Finalize the electrification proposal ledger
Provide one service-evidence set, load calculation, project sequence, EV route and building context. Compare exact panel, service, management and charger equipment; BC Hydro, Surrey permit and strata tasks; outage, trenching, fire stopping and restoration; and final labels, tests, settings and records. Separate alternatives, allowances and exclusions. Define evidence, notice, review, price and written authorization for changes, then carry clarifications into the contract. The ledger exposes unlike capacity assumptions and prevents an ampere rating or equipment package from standing in for a complete approved project scope. Hold a final comparison meeting using the approved project sequence and dependency roadmap. Resolve unlike calculation, utility, outage and restoration assumptions, then incorporate the relied-on answers into the accepted contract and owner file.
- Freeze all input revisions
- Capture exact model numbers
- Assign every approval task
- Price finish restoration
- Require complete owner records